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Rotating Collections

Rotating Collections is a tool for managing collections of materials that frequently get shifted from library to library. It adds the ability to store not only an item's home library and current location, but also information about where it is supposed to be transferred to next to ensure that all items in the collection are sent to the correct library. When an item in a rotating collection is checked in, library staff are notified that the item is part of a rotating collection and which branch it should be sent to if it is not at the correct one.

Important: AutomaticItemReturn (system preference) must be set to "Don't automatically transfer items to their home library when they are returned" for Rotating Collections to function properly.


Transfer a Rotating Collection

Transferring a collection will:

You can transfer a collection in one of two ways:

Important: In order to complete the transfer process, the library receiving the rotating collection should check in all items from the collection as they receive them. This will clear the transfer so that the items are no longer shown as being "in transit".

If an item in a rotating collection is checked in at a library other than the one it is supposed to be transferred to, a notification will appear notifying library staff that the item is part of a rotating collection, also letting them know where the item needs to be sent.

See the full documentation for Rotating Collections in the manual (online).

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